Due to the growth of digitalization and the pandemic outbreak, several business enterprises walk the path of remote work. Therefore, working from home is no longer a freelance idea as it once started but part-and-parcel of every modern corporation. Businesses across the globe adopt flexible remote work policies to reduce costs, improve revenue, and enhance employee performance.
For companies who have already integrated hybrid technology into their workforce, adopting remote work fully would not be much of a challenge. However, those who haven’t shifted from the regular work pattern may face some challenges, but these difficulties can be helped.
If you run a business and want to adopt or further strengthen your remote work model, this article will show you what tech solutions to deploy. Below is a list of top and highly effective tools to help you achieve a productive remote office:
1. Online Fax Services
Online faxing tools, such as Metrofax.com, are modern and effective fax methods. They help send your faxes in digital format from your computer, email, or mobile device through the internet. While regular faxing requires a physical fax machine, a phone line, and lots of time and attention, online faxing only requires your device and a good internet connection.
Online faxing will help you have a productive remote office due to its speed and simplicity. Employees will not be limited by time and space when they perform online faxing. Whether they’re on the road or in the office, they can send faxes, making it easy and convenient. More so, it saves you cost and effort as traditional faxing is more expensive and consuming than online faxing, especially when you have to fax overseas.
2. Team Productivity Tools
A team’s productivity is simply a measure of how efficient its processes are. With productivity tools, remote offices can increase productivity in their processes and output. These tools improve performance by reducing the time it takes to get work done. They’re also mobile; hence, they can be utilized regardless of the user’s location.
Good productivity tools help achieve good communications across all levels of the business as they create an integrated portal that makes all aspects of communications efficient. Tracking and reporting also become easier with the right productivity tools. By using tools most suited to your company, you can monitor every aspect of operations and give necessary feedback.
3. Video Conferencing Solutions
Video conferencing solutions are delivered by devices, apps, and software that make it possible for people to have meetings online in video formats. Employees who work remotely can get involved and benefit from face-to-face interactions through video conferencing tools.
These tools allow workers to share facetime with other employees bridging the gap created by remote work conditions. Utilizing video conferencing solutions empowers small teams to be more connected, productive, and engaged. They can maintain human connections irrespective of their physical location across the globe. With this connectedness in place, collective decisions can be made regardless of the team’s distance.
4. Document Management System
Clerical activities require documentation. You need documents for transactions, invoices, billings, and taxes. Handling documents can be overwhelming if they’re not adequately arranged and easily accessible. But with document management systems, it’s a different ballgame. The system helps capture, store, retrieve, and distribute digital documents. With this system, businesses can quickly provide employees with information without bottlenecks.
Most document management systems (DMS) run on cloud computing. This allows remote offices to access documents, files, and resources on-demand. It also lets them store office files and documents with simplicity, accessibility, and cost-effectiveness. More importantly, DMS is needed to prevent cybersecurity breaches and achieve sustainable business goals. Leveraging this tool not only keeps your office work efficient but also pivots your company for growth.
5. Project Management Software
Planning projects, tracking their evolution, managing allotted time, and allocating resources are essential to project management functions. These functions are some of the primary duties of remote office workers. The right project management software can assist office workers and managers in implementing and supervising the different stages of the project.
One of the key features of project management software is automation. When it comes to project planning and scheduling, automation can help businesses establish a solid foundation for their projects. It enables them to scope out major milestones, roles, and deliverables before the execution phase. Another feature is the real-time collaboration function which allows office workers to work on projects online and simultaneously to achieve maximum productivity.
The lack of proximity is no longer a barrier to modern-day work. With the tools recommended above, businesses can achieve a productive remote office without worrying about losing valuable time and resources or the human touch that comes with working together in office cubicles.